Companies choose using an employee time clock system for two main reasons. First of all, they aim in making the entire payroll process effective and secondly to keep the staff members are accountable for the time as well as attendance. It is indeed labour work as well as time intensive to process payrolls. Although the payroll is not benefitting the business in any way yet, it is an indispensable element which keeps the enterprise running smoothly.
The entire process of collecting the time cards, gathering paper-based time sheets, summing them up using calculators, applying different overtime norms, transforming work hours to a decimal form for efficient entries all require a large effort and time. Time clock, on the other hand, can eliminate the effort and time needed to process payrolls. Moreover, it enhances the accountability of the workers as the entries are accurate. Investing in a clock is much beneficial in the long run.
Here are some features of modern clock time clock systems which is beneficial for small or medium scaled businesses.
- Autonomous time recording is possible: Time and attendance of each employee are managed efficiently by automatic time clock systems. The regular work hours, overtimes or breaks are autonomously punched in and are calculated and entries are made inside the payroll software. When employees are on leave or enter late the punch can quickly adjust the new timing and add them on the software. The accounts department can access the payroll software and get the data instantly. Hours spent previously in making timesheets manually are now just a matter of few seconds. There is no way an employee can escape the work and be rewarded falsely.
- Auto-printing is made on time cards: With the help of autonomous technology, the time cards are printed instantly. Management can even customize and create printed reports in relation to the time and attendance of the employees. So if the payroll department requires information about labour costing or customer billing comparisons, they can easily get data on paper. An ideal clock time clock has an in-built advanced SQL database system and a built-in report creator system which helps management take printouts easily.
- Biometric time clocks: Small and medium businesses are nowadays investing in biometric time clocks. Businesses are expanding fast and hence better accuracy and security are required. Biometric time clocks are devices which are basically the electronic version of the manual time card punch machines. They use human body parts such as fingerprint, face or retina to identify employees. So every time the employee punches in the device scans and verifies the physical features of the specific staff member. The cloud or a hard drive saves all information and this can be reused any time over any mishap.
- Cloud-based storage offer accessibility: There is no physical file where the data about employee time and attendance is stored. Rather the time clock system software and the payroll system are linked with cloud-based storage in many enterprises. Investing in a cloud-based network is beneficial for small or medium scaled businesses as it offers security, accuracy and easy accessibility of information. Human resources manager can hence pull out data from any geographic allocation and at any time since all data is stored safely on the cloud.
It is difficult to run a small business. Managing daily business operations, employee recruitment and management, clients and partner relationship management is a challenge. Overpayment or underpayment of the small workforce can lead to disasters for a small business. In order to do so, the firms are contemplating to invest in clock time clock systems. In this way, every honest staff member gets the opportunity to continue their honesty and every dishonest employee gets on track since their work hours are punched in autonomously. These are some features of clock time clock systems.